State Administrative Committee Meeting 6/27/2025

In Attendance: 
Karis, Alicia, Doug, Lorrie, Anni, Christian, Scott, Brittney, Jeana, Dicki


Agenda:
  1. SAC Updates
    1. Confidentiality
    2. SAC Committee reduced to 5 members moving forward
      1. Staggered elections moving forward - details to be discussed later
      2. Vote passed to only allow members to hold one elected position moving forward 
      3. Vote passed that SAC members must participate actively in the USAG program to be eligible for committee 
    3. Finance update and discussion
      1. Revisit Meet Tax
        1. Vote passed to keep meet tax the same for 2026
  2. OK Rules and Policies Updates
    1. ​Level 2/Bronze Entry price - ​vote passed to increase to $55
    2. ​Mandatory Awards at invitationals - voted to keep the same​
    3. Mandatory Awards at State Championships
      1. Vote passed to increase awards for XCEL Platinum, Diamond, Sapphire. 
        1. Awards will be given all the way out on every event and all-around.
    4. Senior banners at State Championships
      1. Voted not to include senior banners from SAC
      2. Encourage State hosting gyms to offer senior banner option
    5. Program of the Year
      1. Voted to add statement that to earn points during State team competition, a competing team must have twelve counting scores "of at least a 1.0", three on each event.
      2. Create XCEL Program of the Year, separate from DP Program of the Year
        1. Use the same parameters implemented for DP Program of the year as listed in the OK R&P
        2. Add a clause to both Program of the Year rules that includes having all fees paid as part of the professionalism component
    6. IES for DP and XCEL
      1. Voted passed to allow an IES at any level
      2. IES Qualifying Score - voted to keep the same for both DP and XCEL
    7. Region 3 Items
      1. State pays partial for XCEL regionals - vote did not pass 
      2. Vote passed to implement late fees for gyms that submit regional fees late - $50/kid with a max of $200
      3. Vote passed to pay entries for athletes to attend Westerns and DP Nationals in 2026
      4. Vote passed to split the cost of a single hotel room for an OK judge traveling to Western Nationals or DP Nationals.
        1. Judge will need to submit receipts. Reimbursement must be of a reasonable nature. 
      5. Vote passed that OK SAC will pay for the L6 All-Star leotard and t-shirt for all athletes and coaches
    8. Dress Code
      1. Coaches now allowed hats at invitationals, shorts must be of a reasonable length. 
      2. SAC members must abide by the dress code at meets where they are volunteering
      3. Vote passed to include dress code as part of the Professionalism category of POY
    9. ​Outstanding balances
      1. ​Vote passed to not allow a gym to attend the All-State Banquet if they have an outstanding balance to the State
    10. OK State Championships
      1. 2026 Compulsory/XCEL Bronze, Silver, Gold host is JT Gymnastics
        1. Vote passed for a 2 judge panel and walking Meet Referee
      2. 2026 Optional/XCEL Platinum, Diamond, Sapphire is Bartlesville Gymnastics 
        1. Vote passed for a 2 judge panel and walking Meet Referee
      3. Vote passed to make the Sunday before the OK State Championships the deadline for sanctioning a meet to qualify an athlete to State. 
      4. Draw in advance for the State Meets
        1. Voted to draw in advance for Optional/XCEL P/D/Sa in 2026
        2. Voted not to draw in advance for Compulsory/XCEL B/S/G in 2026
        3. Subject to change in the future if needed and will make this clearer to coaches moving forward.
      5. Kids moving teams before State - voted must be 1 month in advance for scores to count for State
      6. Vote passed that a host gym must have hosted a minimum of 2 meets inside the same venue before hosting a State Championships
      7. Vote did not pass that judges needed to judge a minimum number of meets before State
      8. Vote passed to increase the host fee for State to $3000 if hosting inside a gym and $5000 if hosting in an outside venue
      9. Vote passed to increase the State Championship entry fee to $100 for Compulsory/XCEL Bronze, Silver, Gold
      10. Vote passed to increase the State Championships entry fee to $115 for Optional/XCEL Platinum, Diamond, Sapphire
      11. Vote passed to leave the late fee for State entries the same
      12. Vote passed to split age groups in half for levels needing multiple sessions in 2026 to increase fairness
        1. For example, if there are two L7 sessions, half of the younger age groups will go with half of the older age groups in session 1 with the other half of each competing in session 2. 
        2. Will advertise in advance for coaches to be prepared for bar settings and other potential barriers
      13. Vote passed that no specific seating is required to host State
      14. Vote did not pass to give an award to athletes scoring a perfect 10 at State
      15. Vote did not pass to hand out Regional Qualifier medals at State for 2026
      16. Vote passed to use electronic system for State entries in 2026. All fees to be paid electronically. Late fees still paid via check. 
  3. ​Discussion of both letters received from gyms. 
  4. All-State Banquet
    1. ​Vote did not pass for yard signs for All-State Athletes
    2. Vote passed to keep the banquet ticket price at $45
    3. All special awards for the All-State Banquet were voted on
    4. Vote passed to cover hotel rooms for traveling SAC members for 2026
    5. Vote did not pass to alternate cities for the All-State Banquet moving forward
  5. State Meeting
    1. ​4:00pm at the Embassy Suites Conference Center in Norman
      1. ​One representative per club must be present to gather information and collect t-shirts, wristbands
  6. ​​Assign duties to SAC members for All-State Banquet, State Meeting, and the 2026 State Championships

Karis called the meeting to an end.