State Board minutes - July 13, 2015
Oklahoma State meeting minutes 
OKLAHOMA STATE COMMITTEE MEETING
JULY 13, 2015
Committee members present: Dennis Harrison, Christian Ivanov, Alex Carson, Lorrie Bertolet, Mike Thoendal, Sarah Hale, Paul Beach
*also present Jeana Ely (SJD) and Billie Pinkham (admin aid)
Meeting was called to order at 1:20pm
  •  STATEMENT OF CONFIDENTIALITY AND CONFLICT OF INTEREST FORMS were passed out, filled out, and collected
  • Introduction of State Administrative Aid (non-voting position)-Billie Pinkham
  • Introduction of State Committee Members
  • State Business
  •  Review State Directory and any rule clarifications or changes
  • 1 or 2 Judge panels for level 3-4 to qualify to state meets
    motion: Mike moved for level 3 to have one judge panel
    2nd: Paul
    Passed unanimously 6-0
  • Level 4
    Motion: Lorrie moved must have 2 judge panel for a gymnast to qualify to state
    Sarah 2nd
    Passed Unanimously (6-0)
  • Jeana addressed judging issues and concerns as well as eligible judges for state and regional assignments
  • Optional judging panels for state meet was discussed
  • Paul motioned the panel presented be approved
  • Sarah 2nd
  • Passed unanimously (6-0)
  • Compulsory judging panels for state meet was discussed
  • Lorrie motioned the panel presented be approved
  • Alex 2nd
  • Passed unanimously (6-0)
  • Eligible judges for Regionals were discussed
  •  Anonymous selection ballots were collected
  • Who will contact any out of state judges to judge in OK?
  • Motion:  Christian moved Jeana will contact all out of state judges
  • Paul 2nd
  • Passed Unanimously (6-0)
  • Meet sites and Dates
  • Compulsory State
  • Motion: Christian moved for compulsory state to be April 1-3
  • Paul 2nd
  • Passed unanimously (6-0)
  • Optional State
  • Motion: Mike moved for optional state to be March 18-20
  • Alex 2nd
  • Passed unanimously (6-0)
  • Sites
  • Motion: Lorrie moved Optional State be hosted by Jenks, Compulsory State hosted by Phillips 66, and Zoo be hosted by Dynamo
  • Mike 2nd
  • Passed unanimously (6-0)
  • Who can host?
  • Motion: Lorrie moved a club cannot host state meet until they have hosted an invitational 3 years
  • Sarah 2nd
  • Passed unanimously (6-0)
  • Awards
  •  Go all the way out in AA instead of Participation awards (no change)
  • Team Banners:  go out 60%  (no change)
  • All State Qualifying (no change)
  • Re visit X-Cel Athletes Getting into the banquet
  • Motion: Christian moved to allow xcel to participate in banquet
  • Sarah 2nd
  • Passed unanimously (6-0)
  • Do we want to give Oklahoma kids a T shirt or something for making Regionals
  • Motion: Alex moved the state of OK buys a t-shirt for regional qualifiers at levels 7 and above
  • Paul 2nd
  • Passed unanimously
  • Financial Report Discussed
  • 2015 State Clinic
  • Who is Organizing (I have secured Dan Baker as a presenter)
  • Date: August 22, 2015
  • Host
  • Topics
  • Presenters (I have secured Dan Baker as a Presenter)
  •   State Tabulator
  •  Mitzi is willing to continue in this roll
  • We paid her for this job: continue at current rate
  •   All State Banquet
  •  Speaker: Jennifer Patterson
  • DJ (Ben Fox Will secure Perry)
  • Do we want to consider changing the date for next year (tabled)
  • Awards
  •  State JO Program of the Year- Dynamo
  • USA Gymnastics JO Region 3 Program of the year was Dynamo Gymnastics.  Award to be presented at the banquet
  • Shannon Miller Award
    Athlete approved
    Pro Member- nominated and approved by ballot
  • Format for awards presented at banquet
  • Adjourn
  • Sarah motioned to adjourn at 4:38pm
  • Christian 2nd
  • Passed unanimously (6-0)